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Missouri State Government Information Conference: 2011

A conference for librarians, archivists and state government specialists who share an interest in state government information


2011 Missouri Documents Conference

June 6-7, 2011

Moving from Paper to Electronic

Item Deselection on the Fast Track
Christopher C. Brown

Powerpoint Presentation
With over 8,000 items, downsizing of tangible items seems overwhelming. This presentation will demonstrate several collection analysis tools developed at the University of Denver, and how they can be extended to selectives in Missouri. Then the methodology for deselecting nearly all active, tangible items will be demonstrated, together with a workaround to the GPO deselection form process. Sneak preview the Item Selection Tool that Mr. Brown built for Missouri.

How to Undertake a Documents Weeding Project
Annie Moots and Tammy Stewart

Presentation (pdf) - Moots
Presentation (pdf) - Stewart
Byron Stewart from Missouri State University and Annie Moots from Missouri State Library will present their tips and techniques for weeding large and small government documents collections.

Step by Step Guide to Handling a Government Documents Weeding Project by Marie Concannon (Word document)

National Map and the National Atlas
Sandy Schiefer

Powerpoint Presentation
The National Map is a collaborative effort among the USGS and other partners to improve and deliver topographic information. It has many uses ranging from recreation to scientific analysis to emergency response. The geographic information available from The National Map includes aerial photographs, elevation, geographic names, hydrography, boundaries, transportation, structures, and land cover. The National Map is easily accessible for display on the Web and as downloadable data. The National Atlas includes an online map maker, printable reference maps, and dynamic maps. Map layers can be added to tailor the map to your needs. Layer categories include agriculture, biology, boundaries, climate, environment, geology, history, people, transportation and water. Find out how to navigate these resources to explain your world. Learn how to create maps, add layers, and print or download.

Going All-Electronic and Keeping Track of It: Clickthrough Statistics for Online Document Usage
Christopher C. Brown

Powerpoint Presentation
Library directors demand statistics from us. But are we prepared to give them use statistics for electronic government document usage? With documents hosted on over 1,400 government servers, this is not possible unless we track them ourselves. This presentation discusses how to track online statistics from any OPAC, provides suggestions on communicating the project to your code people for implementation, and the value of granular online documents statistics.

Tapping into state databases using Open Missouri
David Herzog

Powerpoint Presentation
State government agencies collect data about everything from suspended teachers to amusement ride inspections. Find out how you can use the Open Missouri online catalog to discover and contribute information about these computer files. Also, learn how you can file Sunshine Law requests for the data.

Harvesting HathiTrust Documents: A New Model for Online Access
Christopher C. Brown

Powerpoint Presentation
When the University of Denver began using an OAI-PMH harvester to bring HathiTrust materials into their Encore library catalog, they discovered an extremely high percentage of government documents in the harvest. This presentation will discuss the challenges and successes the library encountered as we attempted harvesting as a non-Hathi member library. We have been able to add nearly 150,000 online documents (with additional records every week). Among the advantages is that there is no record management involved. On the negative side is the poor record quality. Use statistics from Google Analytics will be presented. The harvesting model can be viewed as a forward-looking model for low-cost, high-volume access to government document content.

Welcoming and Closing Remarks
Marie Concannon
Missouri State Plan
Intrastate Agreements


Presenter Biographies

Christopher C. Brown received his MLIS degree from the University of Denver. Before the degree he worked for nine years as a paraprofessional reference staff at Cornell University from 1984 to 1993, where he received initial training in documents. Since 1998 he has been a Reference Librarian and Coordinator for Government Documents at the University of Denver, historically a 70% depository, but now an entirely online depository. He has also been adjunct professor in the University of Denvers Library and Information Science program for 12 years.

Marie Concannon: While working toward a masters degree at MUs School of Library and Information Science, Marie worked as a Graduate Library Assistant in the Ellis Library Documents office. Her first professional position was Reference Librarian at the State Historical Society of Missouri. Eleven years later she returned to MU's Documents office and has held the Missouri Regional Coordinator position since 2008.

David Herzog is an associate professor at the Missouri School of Journalism, where he serves as the academic adviser to the National Institute for Computer-Assisted Reporting. He edits Uplink, NICARs newsletter, and is the author of Mapping the News: Case Studies in GIS and Journalism. Herzog was a newspaper reporter and editor for nearly 15 years, specializing in investigations, before joining the faculty in 2002.

Annie Moots earned her Masters degree at the University of Missouri - Columbia School of Information Science and Learning Technologies. She is the Government Documents Librarian for the Missouri State Library. She leads the Missouri State Publications Access Program team, which is building a digital library of electronic state publications. She has been at the State Library over five years and spends a great deal of her time working on the Program.

Sandy Schiefer received her masters degree from MUs School of Information Science and Learning Technologies in 2008. She is currently employed as Government Documents Librarian at the University of Missouri in Columbia.

Byron Stewart worked as a State Documents Assistant at Ellis Library in the late 1970s under Sally Schilling, received his MLS in 1981, and spent three years at UT-Knoxville working with government documents. He has spent the past 26 years at Missouri State University in Springfield where he was head of Government Documents for 21 years, and from 2005 to present, he has been head of the combined Reference & Government Information Department at MSU. He hopes to name his new cats Sudoc & Modoc, but his wife might object.