Committee Charges

From: General Policy Manual Policy No. 53

MU Libraries Web Committee

• Scope of Policy
  • This policy defines the composition and function of the MU Libraries Web Committee.
• Committee Charge
  • The Director of Libraries created the MU Libraries Web Committee in September 1999, in response to the recommendations of the Ad Hoc Web Committee as detailed in their report of 22 March 1999.
  • The Committee is charged with the development and administration of the MU Libraries Web gateway, and makes recommendations to Library Council and the Director of Libraries regarding the development, maintenance, coordination, and improvement of the Libraries Web site.
  • The recommendations of the Committee cover such diverse matters as hardware investment, software acquisition and support, staff education and training, and page content and design.
  • The Committee will make efforts to ensure that the Libraries Web Gateway conforms with MU policy and practice regarding Web page design and management.
  • The Committee also organizes and participates in a MU Libraries Web Users Group. This informal, self-sustaining group is open to all MU Libraries staff, and provides a forum for the discussions of issues related to web page authoring and design. In fulfilling its charge, the Committee works closely with both the MU Libraries Web site manager and the MU Libraries Web Users Group.
• Composition
  • The Committee may consist of five to seven members representing all categories of full-time staff. The MU Libraries Web site manager will serve as a permanent ex officio member of the Committee.
  • The Committee will consist of representatives from at least three MU Libraries divisions. One of whom will always be from a branch library, and one of whom will always be from AS&S staff.
• Methods and Terms of Appointment
  • Each spring the Director of Libraries will call for volunteers to serve on the Committee.
  • The Director of Libraries will make appointments for two-year terms.
  • Terms will normally be for two years, but during the first year some appointments will be three years to allow for staggering of appointments.
  • Members may be reappointed.
  • The Chair of the Committee is appointed by the Director of Libraries. The Director may delegate that responsibility to the Committee at her/his discretion.
• Vacancies
  • The Director of Libraries will fill vacancies upon recommendation of the Committee Chair.
• Recorded Action and Communication
  • Minutes will consist of action items.
  • Committee members, with the exception of the Chair, will rotate minute-taking responsibility.
  • Minutes will be distributed to the Committee.
  • The Chair will coordinate the meetings of the Committee, set the agenda, call meetings and monitor activities resulting from its deliberations.
  • The Chair will submit an annual report to the Director of Libraries.
  • The Chair will report the activities of the Committee to Library Council and the MU Libraries Web Users Group.
  • The Chair will maintain the archives of the Committee and pass them along to succeeding Chairs at the expiration of his/her term.
• MU Libraries Web Users Group
  • The Committee organizes and participates in a MU Libraries Web Users Group.
  • This informal, self-sustaining group is open to all MU Libraries staff, and provides a forum for discussions related to web page authoring and design.
  • The Web Users Group also provides a forum for communication between the Web Committee and MU Libraries staff on all matters pertaining to the Committee’s charge.
  • The Web Users Group will meet at least once every semester.
  • Division Heads are encouraged to designate a representative to the MU Libraries Web Users Group.

Sponsored by MU Libraries Web Committee: December 9, 1999
Submitted to Library Council: January 27, 2000
Approved by Library Council: March 23, 2000
Approved by Director of Libraries: March 23, 2000