REQUESTS
Steps to request travel and training:
- Discuss travel/training request with supervisor and AUL
- If approved verbally, download to complete and submit Travel and Training request FY24 (PDF form below) and email it to muellislibraryrec2@missouri.edu to initiate Librarian Admin approval process.
- Once Library Admin approval is received, complete e-Compliance form for Travel for any out-of-town travel that involves an overnight stay.
- Upon receipt of internal Travel approval by all levels of Library reporting structure, please fill out a Campus level travel authorization form found at this website: e-Compliance form for Travel. This form is required only by those who will be traveling outside of Columbia for any length of time due to University related approved travel and does not need to be completed by those with training, webinar or virtual conference approvals. See Chris Riley-Tillman email below. https://www.umsystem.edu/ums/policies/finance/travel_authorization.
- When filling out this form: Question 6 is estimated cost of trip, Question 8 is location of lodging, Question 14 is Fiscal Assistant and additional departmental professionals include your supervisor and Vice Provost for Libraries.
Be cautious about non-refundable flights when booking travel. Non-refundable flights are usually eligible for credit toward another flight if canceled before travel occurs and used within one year of the date of departure.
- In light of possible conference cancellations, due to COVID, you are encouraged to obtain travel insurance on the purchase of non-refundable flights. This can usually be done at the end of the flight reservation page when booking directly with airlines.
To obtain discounts on travel, University employees are encouraged to use the online tool, Uniglobe.
- Please see this UM page https://www.umsystem.edu/ums/fa/procurement/traveltheir
- Employees can designate Jacqueline Eiben to create travel arrangements on your behalf.
- Travelers' personal preferences can be saved within your profile.
- The University One Card held by Jacqueline Eiben can automatically be used inside this program when reservation is created by Jacqueline.
- Employees can use this service to book personal travel.
- There is a phone app version of this website.
- Employees can contact Concur if they are stuck in an airport and need travel adjustments.
- There is a small fee (approx. $8) to use the Concur website but a travel agent is also available to assist you with booking for a fee of approximately $20.
- Login at https://www.concursolutions.com/ to book flight, hotel and car rental travel reservations. On the first login screen use your university email with the @missouri.edu ending and then on the second screen enter your SSO and password.
University Travel Policy
Travel Guidance from the University can be found at the Show Me Renewal website.
REIMBURSEMENTS
For travel reimbursements fill out the below Excel, Employee Reimbursement Form, include the MOCode / PS Account provided at time of travel approval and submit it to musharedservices@missouri.edu
Guidelines around per-diem reimbursements.
- The University will reimburse the cost of the hotel in its entirety and not according to a per-diem rate.
- Mileage per diem is currently $0.65 per mile.
- Meal per diem is calculated according to the CONUS rate for the state/city in which you travel as determined by the Defense Travel Management Office. Overnight travel within the State of Missouri allows a meal per diem reimbursement of $54 per day regardless of destination. The first and last days of meal per diem needs to be calculated according to departure and arrival times according to this chart:
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Hours in Travel Status
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Eligible Amount
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Less than 8 hours
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not eligible
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At least 8 hours but less than 12 hours
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50% of applicable per diem
|
|
12 hours or more
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100% of applicable per diem
|
- Similarly, if a meal is provided by the hotel or conference, a percentage will need to be deducted from the daily meal per diem. Breakfast is worth 25%, Lunch 25%, Dinner 50% of the daily meal per diem.
- Incidental rates are not included in the per diem.
