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Library Liaison Toolkit

Important Dates & Deadlines

  • mid-August: orientations, new faculty arriving
  • January 6: 50% of firm order funds should be expended/encumbered.
  • April 1: 100% of firm order funds should be expended/encumbered.
  • ???  Personal annual reports due.
  • ???  Departmental annual reports due.

Your Departments' Internal Deadlines

  • 2nd week of April: Faculty review calendar for the following SPRING semester. Faculty make adjustments if they plan to teach different courses than the current spring semester.
  • 2nd week of April: Textbook lists for the following FALL semester are sent to department administrative assistant.
  • 3rd week of April: Graduate instructors (GI's) receive the list of courses that still need teachers. GI's submit a list of preferred courses based on expertise/interest.
  • Mid-late August: Faculty's departmental committee assignments are sent out.
  • Early in Fall semester: Instructors are asked to send syllabi to an administrative assistant.
  • 2nd week of October: Faculty review calendar for the following FALL semester.
  • 2nd week of October: Textbook lists for the following SPRING semester are sent to department administrative assistant.
  • 3rd week of October: Graduate instructors receive the list of courses that need teaching, that faculty aren't teaching. They submit a list of preferred courses based on expertise/interest. GI's are then assigned to courses.

See the University Registrar's Academic Calendar for the semester start/end dates, but also other internal deadlines such as grades being due, registration dates, last day to add/drop, etc.

Statistics & Reporting

Many liaison activities are captured (or implied) by statistics we keep.

Reference transactions and instruction statistics are recorded in LibInsight.
These should be recorded by the 5th of each month for the prior month.
Contact Rhonda Whithaus for questions or password issues.

Statistics on research consultation appointments made via MU Connect are automatically compiled by that system. Any consultations NOT arranged through MU Connect should be recorded in the reference transaction dataset in LibInsight.

Please share success stories on the Cycle of Success site.

Research, teaching, service, scholarship and creative works should be reported in myVITA.